The Basics of Conference Call Etiquette

Conference calls are being used by more and more people nowadays, and it’s becoming a new standard to conduct business meetings. However, there’s always etiquette even in teleconferencing. Good conference call etiquette when making presentations, speaking on webinars, or doing demos via web conferencing will make you looks more professional and experienced.

The most important thing to make your conference call succeed is practicing and preparing anything ahead of time. If you’re going to speak on a webinar or meeting presentation, better if you rehearse to make sure that you’re really ready and know what you’re going to say, and of course with good conference call etiquette. Prepare your documents or presentation materials; make sure you have it all before the conference started. Don’t forget to try the dial in number and the pass code, check your conference call equipment, make sure that the conference call service you’re using works very well and ready to use.

Below are some tips about conference call etiquette in order to make good impression on your meetings:

Give clear and straight information on your conference invitation and plan ahead for an efficient and effective meeting. Mention the meeting agenda, the purpose, and the estimated time limit of your meeting.

Make sure that each person invited to the meeting receives the invitation.

Dial in your conference call number 5 to 10 earlier before the meeting started. This will make yourself well-prepared and prevent your guests from waiting for you on hold.

Start the conference with a roll call to confirm attendance and inform all participants of who is on the conference.

Advice participants who are not actively speaking to mute their phone or turn to standby on listening mode if possible to reduce background noise.

As you can see, practice, preparation and planning are the most important factor that determines a successful conference call. With good conference call etiquette, you can maximize the benefit of conference calling, and grow a successful business while saving your time and money at the same time.

Also, check out my other guide on free conference call service and conference call companies

Conference Call Etiquette

Conference Calls Etiquette

The Basics of Conference Call Etiquette

Related Articles: